HRSS Knowledge Base | Administrative Information Systems | SIU

Human Resources Self-Service (HRSS) is an element of SIU's Administrative Information Systems which allow SIU employees to view their employment information online such as payslips and W-2. 

All employees will be granted access to HRSS, automatically. Login with your Network ID (SIU employees) or your entire email address (SIUSOM employees) as the User Name.

Login at: https://hrss.siu.edu. During the initial login, employees will create their own Password. 

IMPORTANT: SIUC employees MUST claim their Network ID (SIU85xxxxxxx) and create an @siu.edu email address before accessing HRSS. Employees without a claimed Network Id can claim it, as well as create an email address, by accessing the link below and following the online instructions. https://netid.siu.edu

If you have problems or questions, contact support. 

Click the Login Assistance link on the Log in window to create or reset a Password.

When the Login Assistance window opens, enter your User Name and click the Forgot Password button.

User Name for SIUC employees = SIU85xxxxxxx

User Name for SIUSOM employees = your entire email address; UNLESS you are classified as SMC extra help, a Graduate Assistant or Student.

When the Confirmation screen appears, click OK. This returns you to the Login screen; after a few minutes, check your email. You should have received an Email from SIU AIS Notification with a Subject Line: FYI: Password Reset .

Reminder to SIUC employees: The system will send an email to your _____@siu.edu email account. Open the email; locate and select the link, Reset your password. Ignore non-essential information in the email, e.g. numbers, etc.

Retirees

SIUC employees that begin retirement after September 30, 2012 can continue their access as a retiree.

Ex-Employees

Ex-Employees can access HRSS for 15 months after they leave employement at SIU. However, depending on your type of employment, your SIU email account may no longer be accessible. If you need to reset your HRSS password during this time, please call SalukiTech and create a support ticket to have your password reset manually. 

Password Standards are : 

• Password must be changed every 365 days
• Password cannot be reused
• Must be between 16 and 30 characters in length
• May include upper case and lower case letters
• May contain one or more of these special characters: ? . ] [ } { - ! * + _ ~
• May be in the form of a passphrase, e.g. "Fido+1makesthree!"

Avoid the Following:

• DO NOT use passwords derived from your user name.
• DO NOT use names of family, close friends or pets

To access your Payslip, click the Payslip link from your Home Page Main Menu.

The Employee Online Services web page opens with the most recent Payslip displayed by default in a PDF file.

To access an earlier processed Payslip, use the field called: Choose a Payslip. Click the Down Arrow to the right of the Choose a Payslip field. Click on the desired Pay Period. Click the Go button to the right of the Choose a Payslip field to complete the process. The selected Payslip opens for viewing.

To access your W-2s, click the Employee W - 2 link from your Home Page Main Menu. The most recent year's W-2 is displayed by default online in a PDF file.

To access W-2s from a previous year, click the Down Arrow to the right of the Select Organization/Year field. Then, use the picklist to locate and select the appropriate year for the W-2 needed. Click the Go button beside the field to display the W-2 on your screen.

The W - 2 PDF file contains two pages: Page 1 contains all the copies of the W-2 form you receive in mailed documents.

Page 2 contains a Notice to Employee section and Instructions for Employee section.

Use the Vertical scrollbar or Page Navigation buttons to view all the forms in the file.

To Print or Save your W-2s, complete the steps used to Print and Save your Payslips.

IMPORTANT: Due to the possibility of third - party interception of your personal information, emailing Payslips or Employee W-2s is not recommended

• Cick the Disclose Veteran Status Status link from your Home Page Main Menu.
  • For the Veterans Status choose whether to disclose your Veteran Status.
  • If you are a veteran you can opt to choose your Veteran classification and provide your discharge date if applicable.
  • Click Submit to complete the form.
  • After the form has been submitted, you should receive a
    confirmation message.
  • Click the OK button to close the Disclose Veteran Status window.

• Cick the Disclose Disability Status link from your Home Page Main Menu.
  • For the Disability Status choose whether to disclose your Disability Status.
  • Click Submit to complete the form.
  • After the form has been submitted, you should receive a
    confirmation message.
  • Click the OK button to close the Disclose Disability Status window.

Note: You CANNOT use your Internet Browser Printer options to print your Payslips. A blank document will print.

To Print the Payslip , click the Printer icon on the PDF Toolbar. If the PDF Toolbar does not automatically appear above the Payslip, press the F8 function key on your keyboard to activate it. Or, mouse over the bottom of the screen until a grey PDF options box appears and then click the Printer icon in the PDF options box.

A Printer dialog window displays based on your default printer settings. Make any necessary changes. Click OK to print

To Save your Pay slip, click the Save icon on the PDF Toolbar.

( Activate the Toolbar, if necessary .)

When the Save a Copy... window opens:

• Locate the Save: field
• Click the Down Arrow to the right of the field and select a location.
• Click in the File name: field, press the Backspace key on your keyboard to erase the field contents.
• Type a unique NAME for the File.
• In the Save as type: field, the default is Adobe PDF files (*.pdf) ; you will ACCEPT this default type. To complete the process, click Save .