Encrypt Oulook E-Mail | Information Security | SIU

HOW TO ENCRYPT AN E-MAIL IN MICROSOFT OUTLOOK 2007

This document consists of a single workflow to encrypt an e-mail in Microsoft Outlook 2007 using the Entrust system.

Prerequisites:

• You must already have an Entrust account (see How to Create a State of Illinois Entrust PKI Account).

• You must already have the Entrust client installed (see How to Install the Entrust EESP Client for Windows).

• You must already be using Outlook.

• You may need to get the Illinois certificate (see How to Get the Certificate for Outlook 2007).

• You may need to configure Outlook (see How to Configure Outlook 2007).

• In order to encrypt an e-mail to someone, you must first have received a digitally signed e-mail from that person.

About this workflow: The example screenshots below were created in June, 2010, using Windows Vista. You may desire to review the entire workflow before beginning. The estimated time of this workflow is 5 minutes. During this process, Entrust may or may not ask for your password as described in Entrust Spontaneous Password Entry.

The workflow starts here:

Start with Outlook open.

Figure 1, Start New Message

Select New as in Figure 1, Start New Message.

Figure 2, Encryption Icon

Click the encryption icon as in Figure 2, Encryption Icon. Then, write and send the message as you normally would do so.

Figure 3, Encrypted Message

A padlock icon appears when the message is received by the other person as in Figure 3, Encrypted Message. You may click on the padlock for more information about the encryption.

If you made it here, then you have encrypted an e-mail in Microsoft Outlook using the Entrust system.

Go up to Using Entrust in Microsoft Outlook.

--(This document was created by Chet Langin, 7/7/2010.)